Administrative Assistant needed to provide office support for the mission of a vital, engaged congregation, the Reedville Presbyterian Church in Aloha. Half-time, mornings. Salary $16–17/hour depending on skills and experience. Please send résumés to Pastor Jeff Sievert at office@reedvillechurch.org.
Administrative Assistant Position Description
Purpose:
- To support the administration of the program of the church, including management and staffing of the church office, preparation of the Sunday order of worship, coordination of building use by guests and community partners, payroll oversight, and administrative support for pastor and church leaders.
I. Accountabilitity:
- The pastor is head of staff and supervisor. The Personnel Committee provides information, support, and auxiliary supervision
II. Position Description:
- The Administrative Assistant assists and supports the pastor and congregation in coordinating the congregation’s program and mission. That includes administrative support for the pastor, and congregational leaders as is reasonably possible. It involves administration of the congregation’s building guest ministry as building manager in consultation with the Building and Grounds Committee, and administrative support for other programs and projects as arranged in consultation with the pastor. She/he acts on behalf of the church as employer to maintain benefits programs associated with the Board of Pensions of the Presbyterian Church (USA), and interfaces with the payroll company to oversee payroll for all employees. The Administrative Assistant is key public face of the congregation and must possess excellent human relation skills and be able to interact effectively with a wide variety of people. It is a sensitive position which requires thoughtful discretion and confidentiality. He or she must display willingness to accept other assignments as needed.
III. Scope of Work:
- General duties and responsibilities
- Produce the order of worship, “Mini-Herald,” and associated materials for Lord’s Day (Sunday) worship and other services
- Answer the phone, respond to messages, and direct information appropriately
- Collect and distribute mail and other communications
- Receive articles and information for inclusion in the Sunday “Mini-Herald,” monthly newsletter, and other platforms as arranged, and post to the church website as needed
- Coordinate building use arrangements with building guests and community partners
- Organize and maintain office space, supplies, paper and electronic files, and office equipment
- Organize and maintain contact information for church members and friends, building use partners, vendors, preferred contractors, and others as needed, and produce updated church directory twice a year
- Maintain church website postings and other related digital media applications
- Be proficient in Microsoft Office Suite and other related computer applications
IV. Evaluation
- The Administrative Assistant will meet regularly with the pastor and not less than monthly
- The Personnel Coordinator or Personnel Committee may arrange to meet periodically and not less than annually
Reedville Presbyterian Church • 2785 SW 209th Ave, Aloha, OR 97003 • 503.649.1282 • office@reedvillechurch.org